Guide
How to write a job application email
State the role in the subject, open with why you are writing, give two points that match the job post, say what is attached and close politely. Keep it under 150 words.
ValidReach Team · Updated 2026-10-26
Subject and greeting
Use the exact job title and a reference number if there is one. Address a person by name if you can.
Opening
One sentence: the role and where you saw it.
Match
Two short points that mirror what the post asks for, each with a fact.
Close
Mention the attachment, thank them and give your contact details.
Before sending
Check the recipient address and the attachment names. If you derived the address, verify it.
Example
Subject: Application: Customer Support Lead (ref CS-204) Dear Ms Okafor, I am applying for the Customer Support Lead role advertised on your careers page. I have led a team of eight support agents for three years and brought average first response time under two hours. I have also written the macros and onboarding guide our new agents use. My CV is attached. I would be glad to talk. Kind regards, Jordan Lee jordan@example.test
Good to know
Follow the instructions in the job post first: if it asks for a form or a specific subject, do that.